7 p.m. November 25, 2019 840 East Lake Drive
Call to order: Michael Watts, president, called the meeting to order at 7:00 p.m. in the Association meeting room at 840 East Lake Drive.
Present: Board members – Doug Carney, Greg Brumitt, Lee Frea, Eric Ham, Craig Louer, Donna
Polinske, Andrew Reznack, James Taylor, and Michael Watts.
Absent: Greg Arth, Tim Brown, Bob Cahn, Andy Leek, Roy Wehling, and Richard Welle – all
excused
Manager: Carolyn Green, C. Green & Associates, Inc.
Visitor’s Present: Graham Johnson
MINUTES – Carolyn Green presented minutes of the October 28, 2019 meeting. Donna Polinske made a motion to approve the minutes as corrected. Andrew Reznack seconded, and the motion passed unanimously. The minutes of the special meeting held the week before were just sent out to board members for review earlier in the day.
OLD BUSINESS – Country Financial Insurance company has sent a check to cover water cleanup, damage to the roof, and removal/replacement of the upstairs ceiling at 840 East Lake Drive. The Association has a $1,000 deductible on an actual cash value policy. Greg Brumitt voted to authorize payment for damages up to $1,000 over what was provided by the insurance. Doug Carney seconded, and the motion passed unanimously. Mike Watts with meet with Rob Wiemers to work on the roof.
FINANCIAL REPORT – Treasurer Rick Welle was not present and so the group decided to review October financials with this month’s report at the next meeting.
COMMITTEE REPORTS
Meetings Elections and Social: Andrew Reznack, chair
The Winter social will be Jan. 18 at the Wildey Theatre. The cost is $25 per person and the food
will be basically the same as last year’s selections from Bella Milano. Post-card invitations will
be mailed in December.
Commons Areas – Lee Frea, chair
Dock bids have come in to replace the Association dock at East Lake and Mary which will
include a resident fishing area that children can use. The Association should be able to work it out
so there will be a 10-year payoff and provide for long-term maintenance. It must be constructed
and paid off by the end of March to be eligible for the grant from the City of Edwardsville.
It was brought up that access has been a big concern for the residents who are coming to board meetings. Off-lake residents want a plan to get them docks. They do not want to pay for lake maintenance if they cannot have access to the lake.
Graham Johnson asked if something could be done in the meantime about docks that are in serious disrepair. Greg Brumitt explained the commons committee has been working on a common’s masterplan. He suggested there be an Association master plan to look at all of the maintenance issues as a whole instead of doing it committee by committee.
Dam: Submitted by Michael Watts, chair
The engineer has sent Mike got initial drawings for drop weir entrance to the spillway
At 30’ it was 6 foot deep. He suggested having the engineer add a new gate in the drop weir
instead of trying to repair the old silo. It is still looking like $325,000 might cover the project.
There was discussion about sitting down with the lake’s legislative delegation. We need the city, county, state and federal representatives to help us deal with storm water rushing into the lake at much higher rates than the dam has had to deal with in the past.
Fish and Wildlife: Doug Carney, chair
Logan Hollow fish farm sent 8-10 inch instead walleye and catfish instead of the 6 to 8-inch fish
that was ordered (at no extra charge). They did some trapping of muskrats, but residents are not
currently seeing or reporting them now while it is trapping season.
Legal: Donna Polinske, chair
Donna and Mike will sit down to review the associations restrictions on abandoned boats and
neglected boat docks. It may be time to do a review of the Bylaws as well.
No report from Restrictions, Safety, Silt & Erosion, Building, Communications or Fireworks.
Management Report: Submitted by Carolyn Green
Carolyn served on the Indian-Cahokia Creek Watershed Advisory Group for the Watershed Plan
that was developed by Heartlands Conservancy in 2017 and 2018. She reported that group is
planning to apply for IL319 funding in the summer of 2020 and the silt basin could be a part of
that application. Mary Vandevor, executive director at Heartlands is available the afternoon of
Dec. 4 to talk about collaborative application.
Craig pointed out that seeking outside funding has always been the plan. Having a regional watershed plan makes that possible. He suggested the Association go with a collaborative effort as opposed to competing against Heartlands and other projects in our watershed. He and the other officers present were available to meet at Heartlands on Dec. 4. Carolyn will get it set up.
Greg suggested that at the meeting the officers ask Heartlands to write the Masterplan suggested during the commons committee discussion. Working together on it will improve the presentation in this grant and help the association have a better chance of winning other grant.
ADJOURNMENT: Hearing no new business, the meeting was adjourned. The next meeting will be 7 p.m. Monday, January 27 at 840 East Lake Drive.
The Association’s Annual Meeting will be at 7 p.m. February 20, 2020 at the Moose Lodge. That’s 02-20-20.